Corporate housekeeping, statutory filings and clean corporate records — administered under your authorization.
Maintain the statutory records, administer every corporate change and manage the annual corporate-compliance calendar for Saudi entities.
Designed for these teams.
- 01Existing companies changing shareholders, capital, activities or management.
- 02Groups managing multiple Saudi entities and needing a single compliance calendar.
- 03Foreign parents that need clean statutory records, resolutions and filings without an in-house Saudi team.
What we deliver.
- Statutory register and corporate-record maintenance.
- Shareholders' register for JSC and SJSC.
- Real Beneficiary / beneficial-owner identification and filing administration where applicable.
- Annual confirmation of main and branch Commercial Registration data.
- Changes to partners, shareholders, directors, managers and authorized signatories.
- Share transfers, admission and exit of partners, capital increase or reduction.
- Amendments to Articles of Association and Bylaws.
- Changes to name, objects / activities, registered address, legal form and financial year.
- Preparation and filing administration for shareholders' resolutions, board resolutions and ordinary / extraordinary general assemblies.
- Submission of general assembly results to the Ministry of Commerce.
- Branch opening, amendment and cancellation filings.
- Corporate conversion, merger, division, acquisition implementation, voluntary liquidation and deregistration — with licensed counsel / liquidator where legally required.
- Annual corporate-compliance calendar and renewal tracking.
- Corporate authority matrix and powers-of-attorney register.
- Document legalization and certified-copy management.
How the matter is executed.
- 01Review the entity, its current registrations and the specific corporate action required.
- 02Draft or compile the resolutions, minutes and supporting evidence and arrange notarisation where required.
- 03File the amendment with the Ministry of Commerce and any linked authority (MISA, ZATCA, HRSD, GOSI, Chamber).
- 04Update the statutory registers and cascade the change across downstream government platforms.
- 05Update the compliance calendar and issue a completion pack to the client.
Why the matter exists.
Maintain the Saudi entity as a well-governed legal person: keep the statutory registers accurate, execute every amendment filing (shareholders, capital, activities, managers, address, legal form), and run the annual corporate-secretarial calendar with the Ministry of Commerce and linked authorities.
What you actually receive.
- Executed and, where required, notarised amendment deeds to the Articles of Association or Bylaws.
- Board / shareholders' resolutions and general-assembly minutes filed with the Ministry of Commerce.
- Updated shareholders' register (JSC/SJSC) and share-transfer instruments.
- Beneficial-owner filings and annual confirmation of Commercial Registration data.
- Powers-of-attorney register and corporate-authority matrix.
- Annual corporate-compliance calendar and renewal tracker.
Where we file on your behalf.
- Ministry of Commerce and Saudi Business Center.
- Ministry of Investment (for MISA-registered entities).
- ZATCA, HRSD, GOSI and Chamber of Commerce, for cascade updates.
- Notary Public and the official gazette (Umm Al-Qura) for publication where applicable.
FormBridge is an independent corporate-services firm. It represents clients before these authorities under written authorization but does not issue, grant or guarantee any government approval.
What we need from you.
- Existing commercial registration, investment registration and Articles.
- Prior resolutions and amendments (where relevant).
- Shareholder or manager identification documents (attested where required).
A signed engagement letter setting scope and exclusions, plus a written authorization or notarised power of attorney limited to the specific filings, where the authority requires representation.
What causes rejections and delays.
- Prior amendments not fully cascaded across linked authorities, causing capital or shareholder data to differ between MoC, MISA and ZATCA.
- Missing prior general-assembly minutes or unratified financial statements block the current filing.
- Beneficial-owner data does not reconcile with the corporate chain and requires re-declaration.
- Manager / signatory changes not reflected on the CR when banking or portal access is attempted.
What comes after issuance.
- 01Distribute updated corporate documents to the client's bank, auditor and internal legal team.
- 02Cascade the change through ZATCA, HRSD, GOSI, Chamber, Qiwa and Muqeem.
- 03Refresh the authority matrix and re-issue any powers of attorney affected by the change.
What we do not do on this matter.
- Litigation, shareholder disputes, transactional legal drafting and reserved legal opinions.
- Statutory audit and financial-statement preparation.
- Court-supervised liquidation and formal insolvency proceedings, which require a licensed liquidator / trustee.
Government approvals and determinations remain with the competent authorities.
How long it takes.
Corporate changes must follow a strict sequence across the Ministry of Commerce and any linked authorities. We set out that sequence and realistic timing case by case, subject to authority processing times.
How we quote.
FormBridge professional fees are fixed against a written scope. Government fees, notarisation, certified translation, legalisation, third-party providers and specialist advisers are billed at cost and quoted separately.
Common questions.
Tell us what you need to complete in Saudi Arabia.
Share your goal — setup, corporate changes, employees, residency or a specialist mandate — and we will come back with a realistic sequence and next step.