Clean corporate books and every governance change — drafted, filed and reflected across the entity's records.
Governance and corporate secretarial work: shareholder and board resolutions, statutory registers, UBO records and authority-of-signatory changes.
Government and third-party fees are separate and charged at cost.
Who we work with.
- 01Foreign parents that need Saudi corporate records kept correctly without an in-house company secretary.
- 02Entities changing managers, signatories, shareholders, capital or activities.
- 03Groups holding several Saudi entities and wanting one consistent governance standard.
What we handle.
- Drafting shareholder resolutions, board minutes and general-assembly minutes.
- Maintaining the shareholder register, managers register and signatory register.
- Ultimate Beneficial Owner (UBO) records and MoC beneficial-owner declarations.
- Manager, board and authorised-signatory appointments, changes and revocations.
- Amendments to the Articles of Association or bylaws (activities, name, capital, purpose).
- Powers of attorney: drafting, notarisation, cancellations and register upkeep.
- Corporate document pack for banks, counterparties and due-diligence requests.
Client deliverables.
- Executed and, where required, notarised amendment deeds to the Articles of Association or Bylaws.
- Board / shareholders' resolutions and general-assembly minutes filed with the Ministry of Commerce.
- Updated shareholders' register (JSC/SJSC) and share-transfer instruments.
- Beneficial-owner filings and annual confirmation of Commercial Registration data.
- Powers-of-attorney register and corporate-authority matrix.
- Annual corporate-compliance calendar and renewal tracker.
From assessment to completion.
- 01Review the entity, prior resolutions and the exact governance change required.
- 02Draft the resolution or amendment in Arabic and English and arrange notarisation.
- 03File the change with the Ministry of Commerce and any linked authority (MISA, ZATCA, HRSD).
- 04Update the statutory registers and issue a refreshed corporate document pack.
- 05Log evidence and confirm the change is reflected across records and platforms.
Client inputs.
- Current commercial registration, MISA investment registration and Articles of Association.
- Prior resolutions, amendments and any existing statutory registers.
- Passport or Saudi ID copies for incoming or outgoing managers, shareholders or signatories.
- Shareholder or board instruction confirming the change and the effective date.
- UBO information for individuals holding 25% or more, directly or indirectly.
Simple appointments and signatory changes are quick; capital changes and constitutional amendments follow a longer sequence. Government approvals remain with the competent authorities. This service differs from annual maintenance: it is event-driven governance work, not the recurring renewal calendar.
Common questions.
Government approvals remain with the competent authorities.
Planning your entry into Saudi Arabia?
Incorporation, post-incorporation activation, ongoing operations, workforce mobilisation or a licensing project — share the objective and we come back with the scope, the documents required and the next step.